Evaluation Policy

Whitemud West Evaluation Policy and Vision

The process of player evaluations is crucial to ensure that all children are placed on a team that he/she are able to compete, contribute and enjoy his or her hockey experience. The process is laid out in great detail for all age groups and divisions. This is to help the parents, coaches and players fully understand the process and expectations with evaluations.

Whitemud West Player Evaluation Mission Statement:

The goal of the WWHA Player Evaluation Process in the U9, U11, and U13 categories is to be the best hockey association for player development and placement. This starts by fairly and consistently evaluating players for the purpose of ensuring that they are placed appropriately to enjoy all aspects of the game. The intent is to maximize the player’s ability to develop, compete, contribute and succeed by playing with piers of equal strength and ability. WWHA will tier its teams in accordance with the tiering policy of Hockey Edmonton.

The above goals will be achieved through the establishment and maintenance of a consistent evaluation program that is open, transparent, fair and objective.

Evaluation Objectives:

The objectives of the evaluation process are:

  • To provide each player equal opportunity to be evaluated.
  • To provide a fair, consistent and comprehensive evaluation of a player’s total hockey skills through skating, skills and scrimmage sessions.
  • To ensure that all players have a reasonable opportunity of being selected to a team appropriate to their age, level of skill and opportunity for development.
  • To provide a fair and consistent evaluation process so that players and parents can clearly understand expectations from year to year and progress through the WWHA categories.
  • To form teams to maximize skill and competitive play so athletes can develop, have fun and participate equitably throughout the hockey season.

Evaluation Committee and VP Evaluation Roles and Responsibilities

  • Once the evaluation approach is confirmed it is the responsibility of the Evaluation Committee to ensure execution of the process. During the evaluation process, the Evaluation Committee will be in constant contact with the VP Evaluation to ensure the process is followed appropriately.
  • Occasionally it may be necessary for the VP Evaluation to make a decision relating to a specific instance.
  • All such decisions are vetted through the Evaluation Committee. The Evaluation Committee will review decisions for consistency with the evaluation guidelines. Decisions seen to be inconsistent with the guidelines will be discussed with the President and alternatives presented. If a resolution cannot be achieved, the final decision will be through the WWHA Board
  • VP Evaluation and Evaluation Committee members are not directly involved with evaluating players, but are solely responsible for understanding the evaluation process, help coordinate the necessary volunteers and vet parent concerns during the process.

Evaluators Roles and Responsibilities

Whitemud West Hockey Association relies on paid evaluators. These individuals are professionals with a great deal of experience and will evaluate the player based on criteria determined and laid out by the VP of Evaluations.

Evaluators will:

  • Review the evaluation criteria prior to the process to ensure that all evaluators are evaluating the same skill with the same intent
  • Make sure that all evaluators have the same evaluation page with the same jersey numbers and colours
  • Stay physically separate and independent from all other evaluators and parents during the evaluation process
  • Provide a fair, unbiased and thorough evaluation of all players
  • Maintain confidentiality of player scores and rankings at all times.
  • Meet as a group to review and submit evaluation scores at the end of each session to ensure that there are no errors and evaluation forms are 100% completed.


Evaluation Attendance

Missing Evaluation Ice Times – in the event that a player elects to simply not show up for a session, they will suffer in the overall final assessment from a lack of weighting during a particular day. This will have the effect of lowering their overall final ranking which may jeopardize the team they ultimately will be placed on.

Legitimate Personal, Family & Medical Emergencies – legitimate personal, family & medical emergencies will be reviewed separately and consultation with the VP of Evaluations will help to determine the best course of action.

Pre-Evaluation Injuries and Sickness – if a player becomes injured or sick during the off-season and is unable to attend any of the evaluation sessions for the upcoming year, the parents of the player must contact the category director and explain the situation. The player may be placed in a group based on the prior year’s coaching evaluation. Past history of the player will influence the placement. All decisions regarding placement of injured or sick players will be done in collaboration between the VP of Evaluations.

Family Responsibilities

  1. Be aware of the importance of evaluations and the corresponding schedules. Please respect that September is the primary month for evaluations, and that players are required to attend all scheduled sessions. Missed sessions may alter the process for all players. Consult the Whitemud West website frequently, and if you are ever unclear about anything regarding the process, refer to this document or contact the VP of Evaluations for clarification as soon as possible.
  2. HELP YOUR CHILD TO BE PREPARED. Be at the rink early enough for your child to be completely ready 15 minutes before the ice time starts. Players should be dressed and sitting on the benches in the dressing room with the sticks at the door. Make sure all of their equipment fits, skates are sharpened and everything is in the equipment bag when you leave your home. Full equipment including neck guards are mandatory and must be in place for your child to participate in the evaluation process.
  3. HELP YOUR CHILD STAY POSITIVE AND TO ALWAYS TRY THEIR BEST. Help them understand the process: movement is how it works.
  4. UNDERSTAND THE PROCESS YOURSELF. Be as informed as possible about the evaluation process.  EVALUATION SCORING 
  5. CONTACT WHITEMUD WEST EARLY IF YOUR CHILD IS SICK OR INJURED. Contact the category director directly by email.
  6. RESPECT OUR EVALUATORS. Do not sit by an evaluator, ask evaluators for player information or interfere with the evaluators efforts to watch all the players on the ice.